BACKGROUND
HRD Corp Registered Training Provider refers to the company or organisation that acts as a Training Vendor to HRD Corp Registered Employers. In general, HRD Corp registered employers are allowed to make claims by attending trainings conducted by HRD Corp Registered Training Providers.
WHO CAN REGISTER?
The entity must be registered or incorporated in Malaysia, under the Suruhanjaya Syarikat Malaysia (SSM) or Registrar of Society (ROS) – with either one of the following status:
- Berhad (Bhd.) / Sendirian Berhad (Sdn. Bhd.)
- Limited Liability Partnership (LLP)
- Sole Proprietor / Enterprise
- Association
- Government / Semi Government Institution
BASIC INFO FOR TRAINING AND CLAIM
Basic Flow to conduct
Training & Claim
Process Flow for New Training
Provider and Renewal
Process Flow For
Programme Registration
Process Flow for
Grant Application
Process Flow for
Verification Visit
Process Flow for
Claim Application
REGISTRATION REQUIREMENTS
- Must submit the online form via e-TRiS (Form PSMB/TP/1/14)
- Must own a permanent office
- Must have at least one (1) full time trainer
- Must have at least one (1) support staff
- Registration fee of RM1,000 for main office/headquarters and RM500 for each branch (if any) for one year validity
- Company’s/Association’s business nature must be included under “Training or Consultancy Services”
- The Training Provider’s Integrity Pledge form needs to be signed by the owner or the director of the company and endorsed with company’s official stamp. This form needs to be scanned and uploaded onto the online application – Corporate Integrity Pledge (CIP)’s section.
- The Training Provider’s Master Services Agreement (MSA). Before applications have been pre-approved, TP will be notified by e-TRiS or any other acceptable digital methods to print the MSA and manually signed by the Manager and above of the company. The duly executed MSA need to be stamped at LHDN (either via online or over counter).
REGISTRATION PROCESS FLOW
Online Form
- Complete documents required
Inquiry
- For incomplete document/info
- Notification via email
Pre-Approval
- Visit to company may be required
Payment
- Print e-slip and
make payment at the nearest Public Bank
Final Approval
- After receiving payment
E-Certificate
- Download, print and display at premise
e-TRiS Access
- Password and
grant access sent by ithelpdesk
Want to boost your Trainer Profile further? Participate in our Training Effectiveness and Evaluation here.
DOCUMENTS CHECKLIST
| Type of Company | Berhad/Sdn Bhd | LLP | Association | Government/Semi government | Sole proprietorship |
|---|---|---|---|---|---|
| SSM Form | SSM Form 8 and 49, SSM Form 9, 24 and 49/ Section | SSM LLP Form | ROS Form | Certificate or Letter or Act of Government | Form E |
| Business Nature clarification | Memorandum and Article of Association (MAA)/ Section 14 | SSM LLP Form | Association‘s Constitution | NA | Business Information/Maklumat Perniagaan Business ownership/ Maklumat Pemilikan |
| A stamped copy of Tenancy Agreement/ Sales and Purchase Agreement | Required | Required | Required | Required | Required |
| Company Signage and Office Photos | Required | Required | Required | Required | Required |
| Integrity Pledge Form | Required | Required | Required | Required | Required |
| The Training Provider’s Master Services Agreement (MSA) | Required | Required | Required | Required | Required |
Tips:
- Prepare your documents based on the checklist before applying.
- It is recommended to use the Microsoft Internet Explorer browser.
- Response to the inquiry as soon as possible to avoid delay in your application. Check your email frequently for updates.
- Print the e-slip for payment. It is highly recommended to make a manual, over the counter payment at a Public Bank branch near you.
- The registration fee payable via cheque can be made to PEMBANGUNAN SUMBER MANUSIA BERHAD. The account number is not required as we will provide you with a unique QR code for your transaction.
HOW TO APPLY
Fill up online e-TRiS form (Form PSMB/TP/1/14)
RENEWAL
Please be advised that you are responsible for remembering your expired date.
Should you be interested to renew your registration, you can submit your renewal application three (3) months before or within six (6) months after the expiry date.
Renewal application will be available from 1 March 2021. Registration validity is extended until 1 May 2021. Please refer to Training Provider Circular No.4/2020 for further details.
HOW TO RENEW?
- Login to e-TRiS.
- Select APPLICATION -> CLICK PROFILE MANAGEMENT -> CLICK TRAINING PROVIDER-> CLICK TRAINING PROVIDER RENEWAL APPLICATION
- Fill up the relevant areas.
- The renewal fee is RM1000 for 1 year validity.
- Submit the hardcopy of Integrity Pledge form to HRD Corp office, attention to Risk Management Department by hand or postage
Document checklist (softcopy):
- At least one (1) full time trainer Train-The-Trainer (TTT) certificate
- Photos of company signage
- Photos of work area
- Latest tenancy agreement/ sales and purchase
- Integrity Pledge form
Tips :
- It is best to renew your certificate three (3) months before expiry.
- Make sure files uploaded are not more than 5MB.
- Prepare your documents based on the checklist before applying.
- It is recommend to use the Microsoft Internet Explorer browser.
- Response to the inquiry as soon as possible to avoid delay on your application. Check your email frequently for updates.
- Print the e-slip for payment. It is highly recommend to make a manual, over the counter payment at a Public Bank branch near you.
- The registration fee payable via cheque can be made to PEMBANGUNAN SUMBER MANUSIA BERHAD. The account number is not required as we will provide you with a unique QR code for your transaction.
ADDRESS MODIFICATION
How to change your company’s address?
- Login to eTRiS. Select Application> Training Provider> Profile Management> Address modification. Fill up the relevant area.
- Application Fee : RM 1000.00 (for less than a year from registration date)
Document checklist (softcopy):
- Latest tenancy/sales and purchase agreement
- Photo of Company Signage
- Latest photo of office / permanent room
Tips :
- Prepare your documents based on the checklist before applying.
- It is recommend to use the Microsoft Internet Explorer browser.
- Response to the inquiry as soon as possible to avoid delay on your application. Check your email frequently for updates.
- Print the e-slip for payment. It is highly recommend to make a manual, over the counter payment at a Public Bank branch near you.
- Make sure files uploaded are not more than 5MB
NAME MODIFICATION
How to modify Company Name?
- Login to e-tris. Select Application> Training Provider> Profile Management> Name modification. Fill up the relevant area
- Application fee: RM 1000
Tips :
- Approval from SSM is mandatory before application.
- Print the e-slip for payment. It is highly recommend to make a manual, over the counter payment at a Public Bank branch near you.
- Make sure files uploaded are not more than 5MB
Documents checklist
- SSM Name modification form (e.g SSM Form 13)
PROGRAMME REGISTRATION HRD CORP CLAIMABLE COURSE
- HRD Corp Claimable Course will be extended until 31 December 2021. All current HRD Corp Claimable Course registered courses will be extended until 31 December 2021 without any additional charges.
HOW TO REGISTER PROGRAMME?
- Login to eTRiS. Select Application > Profile Management > Training Programme > Register for Training Programme. Fill in the relevant information.
- No registration fee is required.
- Guideline on course registration is available at:
Tips :
- All registered trainers must possess relevant competency and skills that align with the programme
- Please respond to the inquiry as soon as possible to avoid delay on your application. Check your email frequently for updates.
- Training provider can claim the Training Fee only after the training is conducted.
- An external trainer from overseas does not require a TTT certificate if they are solely coming to Malaysia to conduct the training.
Document checklist (softcopy)::
- TTT/TTT Exemption certificate
- Trainers’ profiles
