EMPLOYERS
Taking your business to greater heights with the best skilled talents.

Learn how to become HRD Corp registered employer

According to PSMB Act 2001, an employer is defined as “any person who has entered into a contract of service to employ any other person as an employee including an agent, manager or factor of such first-mentioned person.”

Click the links below to access the related forms for employers’ registration / deregistration process. For faster and better response, it is advisable that you fill and submit all of the forms online.

Form 1
Employer with nature of business covered under the First Schedule of PSMB Act 2001
Guidelines
On employer’s registration
First Schedule
View before registering
Form 1 Registration of Employer
Additional Forms
Form 4 Cessation of Being an Employer
Additional Forms
Form 4A Deregistration of Employers
Additional Forms
Form 5 Change of Employers and Acquisition of Interest
Additional Forms
Employer Checklist
Additional Forms

TERMS AND CONDITIONS FOR NEW REGISTRATION

For employers with 10 or more Malaysian employees, it is COMPULSORY to register with HRD Corp.

The monthly levy is charged at the rate of 1% of the monthly wages of employees.

Employers with 5 to 9 Malaysian employees are given the OPTION to register with HRD Corp and if they choose to register, the monthly levy is charged at the rate of 0.5% of the monthly wages of employees

All companies’ activities should be covered under PSMB Act 2001.

Tip: See 63-subsectors covered under PSMB Act 2001

Tips :

  • Please follow each step involved for every process (New Registration, Deregistration, Cessation, Acquisition & Levy transfer)
  • Please download the extra information given to understand the role, function and benefits of registering with HRD Corp.
  • Please check your email frequently.

NEW EMPLOYER REGISTRATION PROCESS

Please fill in Form 1  and attach all the supporting documents (scan and attach the documents together with the form)

Form 1 – To be filled by the company that has more than 10 Malaysian employees and the nature of business is covered under PSMB Act 2001.

The application will be reviewed by the officers within 2 days and a confirmation email will be sent to the company.
Employer Registration Checklist:

EMPLOYER CESSATION, DEREGISTRATION OR ACQUISITION PROCESS

Conditions for Employer to de-register

Checklist for Deregistration, Cessation and Acquisition Process

Fill in Form 4 for Cessation of ‘Being An Employer’ OR Form 4A for ‘Deregistration of Employer’ OR Form 4 and Form 5 for ‘Company acquisition’ by using (eTRiS) or submit the application to HRD Corp Headquarters or respective branches

The application will be reviewed by the officer and a confirmation email will be sent to the company

A COMPANY CAN APPLY FOR CESSATION WITH HRD Corp IF:

  • The company has ceased its operation, wound up, dormant, acquired by or merged with other company.
  • No levy and interest arrears.
  • No training conducted after the submission of Form 4.

A COMPANY CAN APPLY FOR DEREGISTRATION WITH HRD Corp IF:

  • The company has less than 10 Malaysian workers for three consecutive months.*
  • No levy and interest arrears.
  • No training conducted after the submission of Form 4A.

CHECKLIST FOR CESSATION PROCESS (FORM 4)

Submit the following documents to HRD Corp:

  • Form 4 (Employer Cessation)
  • Supporting documents
    (minimum one from the list below) :-
  • Company account cessation letter from EPF / SOCSO / other government agencies and/or
  • Board resolution and /or
  • Surat Pembatalan Pengilangan from MIDA or Borang Pemberitahuan Pemberhentian Pekerja 2004 (PK) submit to JTK
  • Confirm there are no levy and/or interest arrears.
  • Confirm there are no trainings conducted after submission of Form 4 to HRD Corp

CHECKLIST FOR DEREGISTRATION PROCESS (FORM 4A)

Submit the following documents to HRD Corp:

  • Form 4A (Employer Deregistration)
  • EPF statements for three months
  • Confirm there are no levy and/or interest arrears.
  • Confirm there are no trainings conducted after the submission of Form 4A to HRD Corp

A COMPANY CAN APPLY FOR ACQUISITION (LEVY TRANSFER) FROM HRD Corp IF:

  • The company has ceased its operation and acquired by or merged with another company
  • No levy and interest arrears
  • No training conducted after the submission of Form 4 and Form 5

CHECKLIST FOR ACQUISITION (LEVY TRANSFER) OF AN EMPLOYER

a) Company closed operation / dormant

  1. Form 4
  2. Supporting documents
    (minimum one from the list below) :-
  3. Company account cessation letter from EPF / SOCSO / other government agencies and/or
  4. Board resolution and /or
  5. Surat Pembatalan Pengilangan from MIDA or Borang Pemberitahuan Pemberhentian Pekerja 2004 (PK) submit to JTK
  6. Last EPF Statement before acquisition / merger
  7. Confirm there are no levy and/or interest arrears.
  8. Confirm there are no trainings conducted after submission of Form 4 to HRD Corp
  9.  

b) Acquired / Merged company

  • Form 5
  • Provide Director Resolution / Sale & Purchase Agreement
  • First EPF Statement after acquisition / merger
  • Confirm there are no levy and/or interest arrears.
  • Both Form 4 and Form 5 with the supporting document must be sent to HRD Corp together .

RESOURCES